① Notifications to the Immigration Services Agency

The following changes must be reported to the Immigration Services Agency within 14 days of the date the reason for notification occurs. Notifications can be submitted via the internet, by mail, or in person at your nearest regional immigration bureau. No supporting documents (such as employment contracts) are required; if submitting by mail, please include a copy of your Residence Card.

(1) Changes to Name, Nationality, or Other Personal Information

If there is any change in your name, nationality/region, date of birth, or gender — such as a name change due to marriage or divorce, or a nationality change due to naturalization — a notification is required.

(2) Notifications Regarding Affiliated Organizations

Your "affiliated organization" refers to the institution where you currently conduct your activities (such as your employer or school), or the company with which you have a contract. Notification requirements and applicable forms vary depending on your status of residence, such as Engineer/Specialist in Humanities/International Services, Student, Professor, Researcher, Technical Intern Trainee, or Specified Skilled Worker.

Main cases where notification is required:

• Your employer or school has dissolved, or its name or address has changed
• You have left your employer or school (e.g., resignation or withdrawal from school)
• You have transferred to a new organization (e.g., a job change or transfer to a new school)
• A departure from one organization and transfer to another occurred simultaneously

If you received permission to change your status of residence at the same time as changing jobs, no notification is required. However, if you only renewed your period of stay, you must still submit a notification regarding the job change. A change in contract terms alone does not require notification; notification is required only when the "organization where you conduct activities" or the "organization with which you have a contract" changes.

If you forgot to submit a notification, please do so as soon as possible upon becoming aware of the omission. Notifications cannot be submitted with a future date as the date of the change.

※ For detailed forms, sample entries, and information on whether notification is required, please refer to the Immigration Services Agency "Q&A on Notifications Regarding Affiliated Organizations".

(3) Notification Regarding Spouse

Those with the status of residence of "Spouse or Child of Japanese National," "Spouse or Child of Permanent Resident," or "Dependent" (those residing in Japan as a spouse) must notify the authorities within 14 days if they divorce or are bereaved of their spouse. After filing the notification, please consult with your nearest regional immigration bureau to determine whether a change in your status of residence is necessary.

② Notification to Municipal Office (Change of Place of Residence)

If a mid- to long-term resident changes their place of residence, or newly enters Japan and establishes a place of residence, they must notify the municipal office at their new place of residence within 14 days. There is no fee for this procedure.

How to notify: Present your Residence Card and submit a notification of place of residence. However, if you bring your Residence Card to the municipal office and complete a move-in or change-of-address registration under the Basic Resident Registration Act, this will count as the change-of-address notification, and you will not need to separately submit the notification form.

※ For details on the procedure and notification forms, please refer to the Immigration Services Agency "Notification of Change of Place of Residence (Mid- to Long-Term Residents)".